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I. Proposal Summary (one page maximum)

Please provide a one page summary of your grant proposal. Briefly explain the purpose of your organization and, if applicable, the project for which you are asking for funding. Explain why your organization is requesting a grant, what outcome you aim to achieve with the funds, and how you will measure that outcome.

II. Proposal Detail (eight pages maximum)

A. Background (two pages maximum) – Describe the work of your organization, addressing each of the following:

1. History and mission.

2. The need that your organization works to address, and the population that your organization serves. Be specific about how many people your organization serves.

3. Current programs and accomplishments. Please emphasize the achievements of the recent past.

4. Number of paid full-time staff; number of paid part-time staff; approximate number of volunteers.

5. If you are working in partnership with another organization or with several organizations, please give an account of your relationship to these organizations and an explanation of how you work together.

B. Funding Request (four pages maximum) – Please describe the program or part of your operation for which you seek funding

1. If applying for operating support not tied to any one program, please describe how the grant would be used. Please include the following information:

• The period during which the grant would support your operations


• Please explain the need for funding. If the grant is being used to support ordinary annual expenses, please explain why ordinary sources of funding (besides our Foundation) are insufficient to cover the expenses.


• If the grant will be used to pay salaries or personnel expenses, please describe the individuals whose salaries or expenses would be covered by the grant and their role in your organization.


• If the grant will be used for purposes other than salary, please explain how these expenses contribute to the proper functioning of your organization.
  
  
• If the operation can scale up or down as a function of the size of the grant, please explain the relationship between the size of the grant and the scale of the operation.

2. If your request is for a specific project, please explain the project. Please include the following information:

• A statement of the primary purpose of the project and the need you are seeking to address


• The population that you plan to serve and how it will benefit from the project


• The strategies you will use to carry out your project
  
  
• The proposed staffing for the project, including the names and background of the individuals who will direct the project


• The anticipated length of the project


• Please explain the need for funding. If funding is scarce in the area of your work, please explain the cause of that scarcity.


• If the project can scale up or down as a function of the size of the grant, please explain the relationship between the size of the grant and the scale of the project.

C. Measurement and Reporting (two pages maximum)

1. Please describe how you will measure the success or failure of your efforts. Wherever possible, please explain any quantitative measures you intend to use to in order to gauge the effect on the target population.

2. If your project involves significant measurement and testing, please be clear in your grant proposal how much of the grant would be used in support of that measurement and testing.

3. Please explain how you will report on the success or failure of your efforts. Describe the format, frequency, and duration of reports to the Douglas B. Marshall Jr. Family Foundation.

III. Attachments – Please label all attachments to correspond to the boldfaced, capitalized items below

A. Financial Information

1. Your most recent financial statement, audited. If you are a U.S. based funding organization which will be conveying the grant to an organization in a foreign country, please include financial statements for the foreign organization in addition to those for the U.S. organization (audited whenever possible).

2. Aligned side by side on the same page, your operating budget for the current and prior fiscal year including a list of foundation and corporate supporters and other sources of income, with amounts, for your current and prior fiscal year. If the grant is being used to cover operating expenses, please indicate clearly which expenses the grant will be used for. Again, if you are a U.S. based funding organization conveying a grant to a foreign organization, please include the very same operating budget information for the foreign organization in addition to that for the U.S. organization.

3. Please list the foundations, corporations, and other sources that you are soliciting for funding for this project (or these operating expenses) and, to the best of your knowledge, the status of your proposal with each.

4. If the grant is to be used to fund one or more projects, please give a separate project budget for each one including sources of income and indicating clearly the specific uses of the grant requested.

B. Supporting Materials

1. A copy of your most recent IRS documentation showing your organization’s tax exempt status.

2. Full contact information for those people at your organization with whom we should discuss this grant application.

3. The address of your website(s) or that of other relevant content available online, including any magazine or journal articles you think describe your organization or project particularly well.

© 2009 Douglas B. Marshall Jr. Family Foundation – All rights reserved